01 · Capture
Every lead gets an answer.
Phone calls, texts, and website inquiries get a prompt, consistent response when your team is tied up or after hours.
HVAC lead coverage
Never miss an urgent service lead.
Leadloom answers, qualifies, triages, and books HVAC calls before they become another missed opportunity.
Built for HVAC teams with 5–100 employees.
Leadloom Dispatcher
On duty for every new service lead
My AC is running but it's blowing warm air. Can someone come out today?
I can help with that. Is the thermostat set to cool, and is anyone at the property now?
I've marked this as no-cooling. The next available window is 2–4 PM today. Would you like me to reserve it?
Qualified
Booking held
CRM ready
The problem
A ringing phone should not decide whether you win the job.
The job
Turn a service request into a clean next step.
The outcome
See which conversations became booked revenue.
The Leadloom flow
From first ring to booked work.
One focused dispatcher workflow for HVAC businesses that need leads handled with speed, context, and clear boundaries.
02 · Triage
Urgency is made clear.
Leadloom gathers the details your dispatch team needs, flags service urgency, and follows the escalation rules you set.
03 · Book
The next step is reserved.
Qualified homeowners get a booking path, a confirmation, and a clear expectation of what happens next.
04 · Hand off
Your team starts informed.
Conversation context and lead details are prepared for your CRM and service workflow, so no one has to reconstruct the call.
Built for control
Lead coverage without giving up the wheel.
Leadloom follows the services, service area, business hours, qualification questions, and escalation paths your team approves.
Use your business knowledge, not made-up answers.
Escalate exceptions to the people who know the call.
Keep the context needed for dispatch and follow-up.
Dispatcher handoff
Structured before your team sees it
- Issue
- No cooling
- Urgency
- Same-day requested
- Property
- Address collected
- Next step
- Booking window held
Ready for your team's CRM and dispatch workflow.
Simple starting points
Price the coverage, not the seats.
Start with the front door. Expand into more connected HVAC workflows when the first one is working.
Starter
$99/mo
A focused first workflow
- 100 conversations monthly
- Business knowledge setup
- Lead capture and summaries
Growth
$299/mo
For teams ready to cover calls
- AI phone and SMS
- Qualification and triage
- Booking workflows
- Outcome dashboard
Business
$799/mo
For connected dispatch operations
- Multiple workflows
- CRM handoff planning
- Custom business rules
- Priority implementation support
Coming next
More ways to keep the pipeline moving.
Leadloom starts with urgent HVAC lead coverage. Additional workflow areas are planned only after the core dispatcher is proven.
Missed-call follow-up
Reconnect with leads your team could not answer in the moment.
Review requests
Ask at the right time after completed service workflows.
Reactivation campaigns
Create future follow-up workflows for existing customer relationships.
Questions, answered